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PRIVACY POLICY

Effective Date: March 16, 2025
Last Updated: March 31, 2025

BuildTime, Inc. ("we," "us," "our") is committed to protecting the privacy and security of our customers' and workforce data. This Privacy Policy explains how we collect, use, disclose, and protect information when you use our services.

By accessing or using BuildTime, you agree to this Privacy Policy. If you do not agree, please do not use our services.

  1. About BuildTime & Our Services

Managing a large workforce across multiple job sites is complicated. That’s why we created BuildTime, an employee time tracking software that simplifies scheduling, payroll, and compliance—saving your team time and reducing costly errors.

Designed by contractors for contractors, BuildTime eliminates manual errors and streamlines payroll. Employees clock in with a badge scan, supervisors manage exceptions in real time, and project managers track labor costs with ease. With built-in payroll calculations and seamless integrations, BuildTime saves time, reduces compliance risks, and cuts costs.

This Privacy Policy explains how we handle information related to our B2B SaaS platform, serving electrical contractors, construction professionals, and businesses operating under prevailing wage and union agreements across the United States.

  1. Information We Collect

2.1 Information You Provide Directly

We collect information you provide when using our services, including:

  • Business Contact Information – Name, email address, phone number, company name, job title.
  • Account & Billing Information – Login credentials, subscription details, payment method, invoices.
  • Workforce & Employee Data – Time logs, shift schedules, job site details, payroll-related data.
  • Union & Compliance Data – Work classifications.
  • Contractor-Specific Regulatory Data – Worker classifications, subcontractor reporting, job site compliance records.
  • Support & Communication Data – Requests, feedback, or interactions with customer support.

2.2 Information We Collect Automatically

When you use BuildTime, we automatically collect:

  • Usage Data – Features accessed, time tracking logs, admin dashboard interactions.
  • Device & Technical Data – IP address, browser type, operating system, session logs.
  • Cookies & Tracking Data – Used for improving platform performance and user experience.

2.3 Information from Third Parties

We may collect additional information from:

  • Payroll & Accounting Integrations – If you connect BuildTime to your payroll provider or ERP system.
  • Business Partners & Vendors – If your company integrates with BuildTime via API or partnership.
  1. How We Use Workforce & Employee Data

If your employer uses BuildTime, we may collect and process your work-related data on their behalf, including:

  • Time & Attendance Data – Clock-in/out times, job site location, breaks, overtime.
  • Work Assignment & Job Site Details – Project hours, shift schedules, and required labor reporting.
  • Payroll & Compliance Data – Hours worked.
  • Contractor-Specific Regulatory Data – Records required for subcontractor reporting, work classification tracking, and OSHA compliance audits.
  • Automated Timekeeping Adjustments: Some employers may configure BuildTime to apply union or local labor rules (e.g., automatic overtime, travel pay, wage differentials).
  1. Compliance with Construction Industry Wage Laws, Contractor Regulations & Union Agreements

BuildTime ensures that workforce tracking meets U.S. labor law, construction industry, and contractor-specific compliance requirements, including:

  • Fair Labor Standards Act (FLSA) – Ensures accurate time records for hourly construction workers, overtime pay tracking, and job site reporting.
  • Union Collective Bargaining Agreements (CBAs) – Supports job classifications, shift differentials, and automated payroll adjustments per union agreements.
  • Rest & Meal Break Compliance – Employers can configure BuildTime to enforce state-mandated breaks and meal period tracking.
  • Subcontractor Compliance Tracking – Supports multi-tier workforce management and subcontractor labor law compliance.
  • Payroll Records & Compliance Reporting – Employers can generate, export, and submit required payroll data for compliance audits.
  • Employers Are Responsible for Compliance.
    BuildTime provides tools for timekeeping, payroll reporting, and labor law compliance. However, employers—not BuildTime—are responsible for ensuring proper application of wage laws, contractor-specific labor requirements, and collective bargaining agreements.
  • Union Representatives & Labor Audits
    I    f a union or labor representative requests time records for compliance, only the employer may authorize access to those records.
  1. Data Ownership & Responsibilities
  • Employers Are Data Controllers: Your employer determines how workforce data is used, stored, and shared.
  • BuildTime Acts as a Data Processor: We store and process data only to support payroll, compliance, and workforce tracking.
  • Construction Workers & Employee Rights: Employees may request copies of their work records, subject to employer approval and applicable labor laws.
  1. Data Retention for Payroll & Contractor Compliance

We retain workforce data for as long as required by labor laws and employer policies, including:

  • Payroll & Wage Records: Typically retained for 3-7 years, per FLSA & IRS regulations.
  • Union Reporting Data: Retained based on collective bargaining agreements.
  • Subcontractor Work & Compliance Records: Retained per contractual and regulatory requirements.
  • Employers determine when workforce records are deleted, except where legally required.
  1. Contact Us

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Address: BuildTime LLC, 1869 South Cobb Industrial Blvd. SE, Smyrna, GA
Website: buildtime.us/privacy

For union-related work record requests, contact your employer or union representative.